Setup and run virtual/hybrid/live events with ease using PodioBox (2024)

Setup and run virtual/hybrid/live events with ease using PodioBox (1)

You can give your audience new knowledge and impression, ask and answer question, discuss a topic, argue with the audience and get your applause. Sounds impossible? Try it and you'll see – this is a lot of time. And you can use it for achieving your business or personal goals. How to make your 15-minute presentation better?

Keep It Short and Simple

Well-known K.I.S.S. rule really works. Even better than in a case if you prepare a long presentation. When you write down your speech, read it MANY times, delete all "water" words, leave only simple, short, clear messages and sentences. You must tell your idea in 15 words. If you can't do this – you have to work and work more.

What about short? When you train at home, remember that your limit must be divided, at least, in two. We always speak more fluent to our friends or family, or even to ourselves near the mirror. During your presentation there will be many people, always may be some technical troubles etc, so you need to train a lot and tell all you are going to tell in a time period much more shorter than 15 minutes.

Practice more – try to say everything first in 10 minutes, than in 7. In a fast way – in 5 minutes. Try different techniques and ways, this will make you feel free during your public speaking event.

See it like them

Look at every single slide you've prepared. See every single word. How it may look with your attendees' eyes? Will they understand what exactly you are going to tell them? Are these pictures good? Are these words clear? Do your slides give them knowledge, impression, interest? Imagine that you are one of your attendees. You pay money and come to the presentation. What is a chance for you (him) to be satisfied by the results of this meeting or event? Is it interesting? Is it new or you already know all the information? Is it impressive, interactive, maybe – fun?

Also it is necessary to check a quality of your slides, videos, fonts, your technical systems. There may be a huge problem if you have to deal with software compatibility or installation, so use PodioBox, all-in-one presentation platform which saves your time and money. Nothing to install, just plug and play. And your participants will easily interact every minute of your event.

Check your timing

When you practice before the presentation, write down its short schedule. You must clearly know what to say and what to do on its first, fifth or fifteenth minute. Yes, we've already said that 15 minutes is a big amount of time. But only if you are going to use it properly.

How to make a list of your time-goals?

1 minute– introduce yourself and name the topic. Who are you? Why are you here? What are you going to speak about? Tell them NOW that you will have a minute to ask their questions in the end (this remark will save your common time).

2 minutes– show and emphasize the relevance of the topic. Why it is interesting? Why do they need to listen to you?

5+5 minutes – tell your story, facts and prove them. You can use this time to tell a fact/story and prove it next, then tell next and prove it etc. Or to tell a story and then go to the proved facts. What happens? Why is it so? Who told this?

1 minute – summarize the main points of your presentation. What was the most important to know?

1 minute– talk to your audience, ask and answer. What do you think? What do you want to ask?

Leave your contacts and show you are opened to communicate after the presentation – so your audience can write (or call) you later and continue your interaction. This moment highly increases a number of people who comes back for more to your presentations.

Feel yourself confident. Prepare and practice well. You know this topic. You are an authority.

Go and make your best 15-minute presentation ever!

© PodioBox 2023

Setup and run virtual/hybrid/live events with ease using PodioBox (2024)

FAQs

How to setup a hybrid zoom meeting? ›

How to enable the Hybrid Meeting service
  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Advanced), click the Hybrid services for meeting/webinar hosts and participants toggle to enable or disable it.

What is the difference between a virtual event and a hybrid event? ›

A virtual event is a live event hosted fully online. A hybrid event is a live online event with a physical component. Both types of events can incorporate remote presenters, and both types of participants attend by logging in from their home or office computers.

How to do a live virtual event? ›

10 tips for hosting virtual events
  1. Set clear goals from the start. ...
  2. Choose the right platform to host your virtual event. ...
  3. Choose the right time for your event. ...
  4. Promote your virtual event. ...
  5. Develop a clear agenda that includes speakers and timeframes. ...
  6. Include moderators at your event. ...
  7. Engage your audience. ...
  8. Prepare to troubleshoot.
Mar 24, 2020

How to run a successful hybrid event? ›

Some ideas for a good hybrid setup include:
  1. Having your main presentation on a big screen in the middle that everyone can see (either via camera or directly)
  2. Placing webcams on tripods strategically around the room to give remote participants a 360 view.

What is a virtual hybrid event? ›

Hybrid events are meetings, conferences, workshops and even trade shows that combine a live, in-person audience at a venue and a virtual audience that joins in via a virtual conferencing platform.

What equipment is needed for a hybrid zoom meeting? ›

Most hybrid meetings don't need fancy cameras. However, you do want a camera that has HDMI or USB connectivity so that you can stream the video in real-time. If you have virtual attendees who are going to speak or present during the meeting, invest in a high-quality webcam to boost their video quality.

What is the easiest way to set up a zoom meeting? ›

Here are some basic instructions for scheduling your first meeting.
  1. Sign in to your Zoom web portal.
  2. Click Meetings.
  3. Click Schedule a Meeting.
  4. Choose the date and time for your meeting.
  5. (Optional) Select any other settings you would like to use.
  6. Click Save.

What is the difference between a virtual meeting and a hybrid meeting? ›

So, what does it mean when a meeting is hybrid? A hybrid model allows companies to combine virtual and in-person meeting styles to create presentations that accommodate everyone's needs. In short, hybrid meetings offer the best of both worlds, making them an essential tool to support flexible work.

What is the difference between a live event and a virtual event? ›

Live events happen in person with attendees coming together in one physical space. Virtual events, on the other hand, take place online with participants logging in from all over the world. So, what other differences are there? Well, a lot.

What is the downside of virtual events? ›

Virtual events can have disadvantages, such as the lack of personal interaction and networking opportunities. They also require additional technical setup and knowledge to ensure a smooth experience for participants.

What are the challenges in hybrid event? ›

Most hybrid event challenges center around engaging two attendee groups simultaneously. Networking and engagement are the top reasons attendees go to events, but this is more difficult when working with two event venues.

What makes a good virtual event? ›

Content plays an essential role, regardless of the type of event that is being hosted. Whether it is in the form of documents, presentations, or videos, your content will be the voice of your brand when hosting a virtual event so make sure you facilitate attendees who want to make the most of it.

What is a virtual event example? ›

Popular uses of virtual events include webinars, live streams, virtual trade shows, online classes, online tours and company events. Hybrid events have also become popular in recent years, mixing in-person events with virtual content that can be accessed online.

What steps are involved in planning a virtual event? ›

To host a successful virtual event, consider the following steps:
  • Define your audience. Before you can plan your virtual event, you need to determine who your target audience is. ...
  • Choose a virtual event type and format. ...
  • Plan the content. ...
  • Consider the logistics. ...
  • Send out virtual invites or promote the event.
Jun 24, 2022

What equipment do I need for a hybrid meeting? ›

What equipment do I need for a hybrid meeting? For a hybrid meeting, you need a high-quality webcam, a microphone, speakers, and a stable internet connection. Ensure the availability of a video conferencing platform that supports hybrid meetings.

How do hybrid events work? ›

The definition seems straightforward: A hybrid event is one that uses a combination of in-person and digital elements, tailored to each audience for optimal experiences.

What does a hybrid event look like? ›

Simultaneous. Also known as a “true hybrid event” where in-person and virtual audiences attend a live event simultaneously, and all attendees can interact. On-demand. This event is designed for in-person attendees but a recording is available to virtual audiences afterward.

How do you run a hybrid presentation? ›

To ensure success when you speak at a hybrid event, follow these 4 tips:
  1. Make a Message Map to keep your presentation on track.
  2. Vary where you look during your presentation.
  3. Check-in with the audience during your hybrid event.
  4. Take questions from both virtual and in-person audience members.

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