Why Access Control Is Important - Access Control Examples and Solutions (2023)

Why Access Control Is Important - Access Control Examples and Solutions (1)

If you’re a business owner or run an organization, no matter which scale, implementing a robust external security system is a must. The number of online threats is increasing over time, and this doesn’t only pertain to external threats. An internal security problem can have equally devastating consequences for your organization.

Plus, as remote work becomes more common in today’s corporate environment, valuable data shared in the cloud is at a bigger risk than before. Sharing documents, files, and resources with dozens or hundreds of employees means that one mistake or breach can lead to a chain of security threats. Luckily, this can all be avoided by implementing access control.

So, what is an access control system, and how can it help? On this page, we’ll discuss how access control works, its most significant benefits, and some helpful examples. Lastly, we’ll also help you secure your organization with an uncompromising access control solution.


What Is Role-based Access Control? RBAC Explained

How Does RBAC Work?

Why Access Control Is Important

How to Implement Role-based Access?

(Video) What is Access Control?

Role-based Access Control Examples

Access Control Solutions by Hideez

What is Role-based Access Control? - RBAC Explained

In simple terms, RBAC is a mechanism that restricts network access for users depending on their level in the organization. It’s one of the most effective and advanced methods of access solutions. This access can be allowed based on different parameters. Most often, it’s based on authority and responsibility.

RBAC is one of the best access solutions, as it limits the risk of lower-level employees compromising valuable data. If the employee doesn’t have any responsibilities regarding a specific task, they won’t have access to the data. This makes the RBAC system excellent for organizations that regularly work with contractors, freelancers, and other third-party businesses.

How Does RBAC Work?

RBAC might sound like a complicated setup, but the truth of the matter is that the process can be separated into just several crucial aspects. Here are the three integral components of every RBAC solution:

  • Identifying the users who are accessing the protected data
  • Verifying that the user has permission to access the data
  • Authentication and denying/granting the user access to the data.

Why Access Control is Important

Answering the question “what does RBAC stand for” and understanding how it works is just the first part of the privileged access philosophy. Arguably the more vital part is knowing why access control is so important and valuable for every organization.

In short, access control is important because it delivers a proactive approach to cybersecurity instead of a reactive one. In other words, the organization’s IT team can set up an effective system that anticipates threats and protects against unwanted intrusions. This is more efficient and cost-effective than dealing with threats as they pop up.

Given that the number of security breaches only rises with each passing year, access control is more important than ever. Cyber attacks cost businesses around the world billions of dollars, and access control is a crucial tool that can combat this unfortunate trend.

(Video) Basics of Access Control

This system brings a long list of benefits to the table. The most apparent is that the organization can easily protect and monitor data and resources. This level of monitoring and control allows the organization's IT team to promptly and precisely modify access permissions for each user and quickly block specific users when necessary.

Moreover, the IT team has complete visibility over everything that goes on, as it can always know who is accessing the data, as well as when and from where they are accessing it. This is essential for any business, as most organizations don’t even have enough visibility to know who can see documents.

In line with this, the organization can efficiently onboard and offboard employees by customizing their network access permissions. The time-saving process eliminates the need for passwords and other administrative tasks. In return, the IT team has more time to focus on more important matters, such as actively improving your organization’s security.

All of this also means that the organization will have an easier task of meeting regulatory compliance requirements. This is particularly important for industries like healthcare, finance, and tech, which generally manage a lot of user data. Plus, the high level of security also acts as a great deterrent for cyber attackers who might want to steal your organization’s valuable data.

How to Implement Role-based Access?

Implementing an access control role-based system doesn’t have to be overly complex. That said, it needs to be carefully thought out and executed properly to avoid any complications or errors. Here are some tips for effectively introducing and maintaining an RBAC solution:

  • Know Your Needs - The first step is outlying which employees will have which access, how this will affect your business, and whether it will have an impact on regulatory requirements. This includes writing a policy that clearly defines the principles of the new system.
  • Introduce a Range - If you’re implementing RBAC and don’t have a huge budget, you don’t need to do it company-wide immediately. Consider securing data and apps that are the most sensitive and increase the scope with time.
  • Implement in Stages - Rolling out a comprehensive RBAC system all at once can have a negative effect on your organization’s productivity. Instead, do it in stages and seek employee feedback to avoid any disruptions to your company.
  • Make Changes and Adapt - The only way to stay ahead of the curve and maintain maximum security is to tweak and continually adapt your RBAC system. Assess your security status and access control roles regularly to keep your system as safe as possible.

Role-based Access Control Examples

To expand on the previous a bit and understand it better, let’s go over some role-based access control examples. To start with, RBAC for active directory enables your organization’s IT team to control which employee has access to what data. The team can designate whether the user has standard access and can only interact with the data or has admin access so that they can change the data or add new files.

Why Access Control Is Important - Access Control Examples and Solutions (2)

(Video) Access Control Issues

If you have a company with a few dozen employees or more, you can divide access control permissions by groups. That way, you can quickly add new users or remove former employees from a group. What’s more, this is a great way to add temporary users to a task without disrupting workflow.

For example, if you run a company that produces software, you can divide your RBAC system into groups that include software engineers, a finance group, a marketing group, an HR department, and so on. You can then further narrow this down by setting a management tier and employee tier within each group.

With precisely defined groups, each having access only to data that pertains to their side of the business, you’re minimizing the amount of data that can get compromised in case of a security breach. Following the example above, if any of the above groups suffers an external or internal problem, the other groups will be safe from any issues.

Access Control Solutions by Hideez

To sum up everything we’ve shared with you above, we first want to highlight the importance of implementing access control as a part of your IT security system. It is a valuable tool that adds a robust layer of security and minimizes your organization’s risk of a breach.

With that in mind, at Hideez, we’ve developed an advanced authentication service that enables precise control of user privileges using an RBAC system. With Hideez, you can grant users personal, shared, or restricted access to specific IT assets like web services or local password-protected files.

Additionally, our authentication system allows for efficient management of roles and permissions for employees from different departments. This is thanks to the Hideez server, which serves as a centralized virtual access control gate.

With the support of the passwordless FIDO2standard, you can strengthen your organization’s security even further. You can do so by issuing hardware support keys to your employees or using the streamlined Hideez mobile app.

Instead of traditional passwords, your employees can lock or unlock their Windows computers based on proximity and log into web services without typing their password credentials. This entirely passwordless system enables convenient scalability and works equally well for small businesses and large corporations.

(Video) Learn the Basics of Access Control in this Video: Access Control 101

If you want to learn more about the Hideez Authentication Service, don’t hesitate to get in touch with us. You can also schedule a free demo to see how our advanced solutions can simplify and better your organization’s cyber security.




What is access control with example? ›

Access control is a security measure which is put in place to regulate the individuals that can view, use, or have access to a restricted environment. Various access control examples can be found in the security systems in our doors, key locks, fences, biometric systems, motion detectors, badge system, and so forth.

Why are access controls important? ›

Access controls limit access to information and information processing systems. When implemented effectively, they mitigate the risk of information being accessed without the appropriate authorisation, unlawfully and the risk of a data breach.

What is the best possible solution for access control? ›

The Top 5 Best Access Control Systems
  • Honeywell — The Best for Large Teams.
  • SALTO — The Best for Wireless Access Control.
  • Envoy — The Best for Custom Health Checks.
  • ISONAS — The Best for Single Users.
  • Bosch Access Control — The Best for Scalability.
Dec 17, 2021

How useful is access control in what way? ›

Access control systems play an essential role in protecting a building and its occupants against threats from intruders, but they can also make a wider contribution to building management and the evolution of smart building technology, particularly if building access management systems are also managed in the cloud.

What is a real life example of access control? ›

Examples include the following: Signing into a laptop using a password. Unlocking a smartphone with a thumbprint scan. Remotely accessing an employer's internal network using a VPN.

What are the 3 types of access control? ›

Three main types of access control systems are: Discretionary Access Control (DAC), Role Based Access Control (RBAC), and Mandatory Access Control (MAC). DAC is a type of access control system that assigns access rights based on rules specified by users.

What are the six 6 benefits of access control? ›

What Are the Benefits of Access Control Systems?
  • Increase Ease of Access for Employees. ...
  • Get Rid of Traditional Keys. ...
  • Save Money and Energy. ...
  • Keep Track of Who Comes and Goes. ...
  • Protect Against Unwanted Visitors. ...
  • Give Employees the Freedom to Work When They Need To. ...
  • Prevent Against Data Breaches. ...
  • Create a Safe Work Environment.

What is access and why is it important? ›

The main function of Microsoft Access is the creation of custom databases. The impressive functionality allows you to work with large datasets and keep information in a structured manner. Whether you're working with client data or your own, this can be extremely important for both security and time management.

How can access control be improved? ›

6 Tips to Improve Your Building's Access Control System
  1. Evaluate Your Access Control System Features.
  2. Determine Your Access Levels.
  3. Audit Who Has Access.
  4. Update Your Technology.
  5. Perform Periodic Access Control Systems Testing.
  6. Speak Up for Security.
  7. Bonus: Assess Your Potential Security Risks.
Aug 6, 2018

What solution can be used to secure access to security information? ›

A firewall will prevent unauthorized remote access to your network as well as monitor and analyze network traffic for suspicious packets. While not as relevant as they once were, firewalls still play an important role in keeping your data secure.

What is the most used access control? ›

Role-Based Access Control (RBAC)

RBAC is the most traditionally well-known and popular type of access control. The RBAC model allows owners to assign access to the network based on defined user profiles. These profiles are based on their roles, such as managers, temporary contractors, and heads of departments.

Why is access control important in the workplace? ›

Improve employee experience and productivity

Not only will employees feel safer onsite, they will also appreciate having easy access to relevant areas of the workplace. They can get where they need to go without security personnel, and remain confident that everyone around them has approval to be there.

Which is an example of a door access control? ›

Examples include; Proximity readers, Key switch, Digital Keypads, and biometric readers (fingerprints). These devices are mounted on the exterior (secured side) either on the casing of the door (mullion mount) or on the wall near the door (gang mount).

What are some examples of unauthorized access? ›

Examples of Unauthorized Access
  • Asking to “borrow” or taking another employee's badge.
  • Trying to “piggyback” by following another individual through access doors.
  • Logging on to a computer using a co-worker's password or credentials.

What are two main types of access control? ›

There are two types of ACLs:
  • Filesystem ACLs━filter access to files and/or directories. Filesystem ACLs tell operating systems which users can access the system, and what privileges the users are allowed.
  • Networking ACLs━filter access to the network.

What are the 5 D's of access control? ›

The 5 Ds of perimeter security (Deter, Detect, Deny, Delay, Defend) work on the 'onion skin' principle, whereby multiple layers of security work together to prevent access to your site's assets, giving you the time and intelligence you need to respond effectively.

What are the 7 categories of access controls? ›

The seven main categories of access control are directive, deterrent, compensating, detective, corrective, and recovery.

What are the benefits of a good control system? ›

Improved efficiency, quality and safety are the main benefits of a modern control system. There are also many other advantages offered to owners and employees of a production company when making use of a tailored control system that meets their company needs.

What is Access example? ›

Access means to approach, use, or enter something. An example of access would be viewing your bank account from your computer.

What are the four main function of Access? ›

Ans. The four main objects of MS Access are tables, queries, forms, and reports.

What are the basics of access control? ›

The basic concept of Access Control is a system that either grants or denies entry to a lock or door by determining the identity of the person; this can be done by biometrics, passwords, key cards, and everything in between.

What is access control in security? ›

Access control is an essential element of security that determines who is allowed to access certain data, apps, and resources—and in what circumstances. In the same way that keys and pre-approved guest lists protect physical spaces, access control policies protect digital spaces.

How can we prevent privacy issues? ›

10 Simple Steps to Take Right Now to Protect Your Privacy Online
  • Use a more secure search engine. ...
  • Check to see if your browser supports private browsing. ...
  • Protect your data with a virtual private network. ...
  • Always double-check any unfamiliar links. ...
  • Be careful what you share on social media.
Sep 24, 2021

How can we improve privacy and security? ›

How To Protect Your Online Privacy
  1. Commit to sharing less online. ...
  2. Use strong, unique passwords and two-factor authentication. ...
  3. Tighten privacy settings for your online accounts. ...
  4. Purge unused mobile apps and browser extensions. ...
  5. Block search engines from tracking you. ...
  6. Browse online with a secure VPN.
Dec 8, 2022

What is the meaning of access control? ›

Access control is a security technique that regulates who or what can view or use resources in a computing environment. It is a fundamental concept in security that minimizes risk to the business or organization.

What are the 4 steps involved in access control? ›

The typical access control process includes identification, authentication, authorization, and auditing.

What are examples of mandatory access control? ›

An example of MAC occurs in military security, where an individual data owner does not decide who has a top-secret clearance, nor can the owner change the classification of an object from top-secret to secret.

What is access example? ›

Access means to approach, use, or enter something. An example of access would be viewing your bank account from your computer.

What are the 7 main categories of access control? ›

The seven main categories of access control are directive, deterrent, compensating, detective, corrective, and recovery.

What are the three core elements of access control? ›

There are three core types of IP access control: discretionary, managed, and role-based.

What is the first step of access control *? ›

The first step in access control process is identifying who the subject is.


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